ARTICLE I. Name and Boundaries
Section 1. Name
The name of this
Organization shall be District of Columbia Area Health Sciences
Section 2. Boundaries
The boundaries of
this Organization shall be (or include) the Washington, DC - Baltimore
Metropolitan Statistical Area.
ARTICLE II. Purpose
The purpose of this Organization shall be to:
To exchange ideas and discuss problems and issues of
concern to health sciences libraries and librarians.
- To promote a more thorough knowledge of health science librarianship
by instructive programming and sponsorship of continuing education
- To encourage and establish cooperative resource sharing projects
"The stated purpose of the Organization is consistent with and related
to purposes stated in the Association's Certificate of Incorporation and
Bylaws and its activities are consistent with these purposes." Special
Rules of Order of the Medical Library Association, Incorporated. #3A]
ARTICLE III. Membership
Section 1. Members
All health sciences
librarians and other interested individuals, health sciences libraries
or information centers which serve academic institutions, hospitals,
government agencies, societies, associations, and commercial or
industrial organizations in the Washington DC metropolitan area may be
members. Both members and nonmembers of the Medical Library Association
(MLA) may belong to this Organization.
Section 2. Classes of Membership
The classes of membership shall be Voting and
- The subclasses of Voting Members shall be Individual and
- Individual voting members shall be persons who at the time of
qualification were actively engaged in, retired from, or interested in
professional library or bibliographic work, or a health or information
- Institutional members shall be libraries of the health sciences or
professions or schools of library and information science. The
authorized voting representative of an Institutional Member shall be
an individual designated by the institution at the time of payment of
- Non-voting members are those persons employed by an institutional
member who have not paid individual member dues.
Section 3. Rights and Privileges
- All and only Voting Members shall be eligible to hold
- All and only members may be appointed to
committees. Only Voting Members may chair committees.
- Institutional representatives who hold elective office or
chair a committee and change their institution of employment
shall, within twelve weeks, either be designated as the authorized
representative in their new institution or join the Organization
Section 4. Dues
- Dues shall be determined by a majority vote of
those present and eligible to vote at Annual Meeting of the
Organization. Dues shall be assessed on an annual basis for the period
of one calendar (or fiscal) year. Organization dues shall not exceed MLA
membership dues for Regular Members.
- Organization dues shall be
payable on joining the Organization and thereafter (on receipt of an
invoice from the Organization) in January of each calendar year.
- The fiscal year of this Organization shall be the calendar year.
- If dues are unpaid by April 1st, the dues shall be considered in arrears
and without further notice the member shall be suspended from all rights
and privileges. Members in arrears shall be reinstated upon payment of
dues for the current year.
ARTICLE IV. Officers
Section 1. Officers and Term of Office
- Elective officers of the Organization shall be a President,
a Vice President/President Elect, a Secretary, and a Treasurer.
- The term of office of the President shall be 1 year as Vice
President/President Elect and 1 year as President. No one may
serve more than 3 successive terms as President/President Elect.
- The term of office of the Secretary shall be 1 year. An
individual may not serve more than 6 successive terms as
- The term of office of the Treasurer shall be 2 years. An
individual may not serve more than 6 successive terms as
- Elected officers shall take office at the close of the
Organization Annual Meeting or following their election and
serve, unless they resign, die, become incapacitated, or are
removed, until the close of the Organization Annual Meeting at
the end of their terms
of office or until their successors
are elected and assume their duties.
- In order to be eligible to hold office, the candidate
must be a voting member.
Section 2. Duties
- The duties of the President shall be to
preside over all meetings and to represent the Organization at all
times and on all occasions not in conflict with any other officer's
defined duties and responsibilities, and to perform all other duties
prescribed by these Bylaws and by the parliamentary authority
adopted by the Organization. The President shall appoint a
Parliamentarian to serve a term concurrent with that of the President.
This person may be reappointed to serve additional terms. The Parliamentarian serves as an ex-officio member of the Bylaws
Committee should one be established. The President shall appoint
the chairs of all standing committees, and shall have the power to
create any special committee needed and to appoint the chairs of such
- The duties of the Vice President/President-Elect
shall perform all presidential duties in the absence of the
president, to Chair the program committee and to perform all other
duties prescribed by these Bylaws and by the parliamentary authority
adopted by the Organization. Should the office of the President
become vacant, the Vice President/President-Elect shall fill the
unexpired term of the President. The Vice President/President-Elect
shall assume the Office of President after one year.
- The duties of the Secretary shall be to be responsible for incoming and outgoing
correspondence, to prepare minutes of all meetings, to keep accurate
records, send out notices of general meetings to the membership two
weeks in advance, and to perform all other duties prescribed by
these Bylaws and by the parliamentary authority adopted by the
Organization. In the absence of the Secretary, a temporary Secretary
shall appointed by the President to minutes of the meeting.
- The duties of the Treasurer shall be to be to receive and to account for
all monies due to the organization, to keep detailed accounts of
the assets, liabilities, receipts, and disbursements of DCAHSL in a
suitable form, to render an annual report to the membership, the
books shall be subject to an annual audit, or when ordered by the
President, and to perform all other duties prescribed by these Bylaws
and by the parliamentary authority adopted by the Organization.
Section 3. Nominations and Elections
- The Nominating Committee
shall prepare annually a slate of (at least one, but more are
preferred) nominee(s) for President-Elect and for each elective
officer whose term expires.
Ballots shall be distributed to
the voting membership by the Nominating Committee at least 30 days
prior to the Organization's Annual Meeting and shall be received by
the Nominating Committee by the date previously announced for
counting ballots. Candidates shall be declared elected upon
receiving a majority of the votes cast. Where there are more than
two candidates, a plurality shall elect.
Section 4. Vacancies
- A vacancy arising in the office of
President shall be filled by the President-Elect, who shall cease
to be President-Elect, shall serve out the unexpired term of the
President, and shall continue as President for the full succeeding
term to which he or she was elected.
- A vacancy arising in any
other elected office shall be filled by the Executive Board.
ARTICLE V. Meetings
Section 1. Meetings
At least one meeting shall be held in each fiscal year. Additional
meetings may be held. One meeting of the Organization shall be
called the "Annual Meeting." All meetings shall be held at a time
and place convenient for members. Notice of all meetings shall be
disseminated to the membership at least thirty (30) days in advance of
the meeting date.
Section 2. Quorum
Attendance of 20 percent of the membership
shall constitute a quorum of this Organization
to transact business
at meetings. A simple majority will carry an issue..
ARTICLE VI. Executive Board
Section 1. Executive Board
elected officers of this Organization shall constitute the Executive
Section 2. Duties
The Executive Board shall have general
supervision of the affairs of this Organization between its Business
Meetings, fix the time and place of meetings, make recommendations to
the membership, and shall perform such other duties as are specified in
these bylaws and by the parliamentary authority adopted by the
ARTICLE VII. Committees
Section 1. Standing Committees
- A. The
Executive Board shall establish standing committees to consider
matters of the Organization that require continuity of attention by
the members. The Executive Board shall recommend the name and size
of each committee.
- B. The President, in consultation with the
Executive Board, shall designate and announce committee members and
Chairs in advance of the beginning of his or her term of office and
when these appointments shall take effect. Unless otherwise approved
by the Executive Board, members of standing committees shall be
appointed for terms of one year, and may be reappointed for a
second term. The President shall have the discretion to terminate
appointments. Neither the President nor the President-Elect
serve on or appoint members to the Nominating Committee.
- C. The
Nominating Committee shall consist of the immediate past president as
chair of the Nominating Committee. The chair shall designate up to
three (3) voting members as members of the Nominating Committee.
Section 2. Special Committees
The Organization President may appoint such other special
committees as are necessary with the advice and consent of the
Section 3. Committee Chairs
Chairs of committees shall be Voting Members of DCAHSL.
ARTICLE VIII. Dissolution
In the event of dissolution of this Organization, all liabilities
and obligations shall be paid or adequate provision made for payment.
Any assets not so disposed shall be disposed of by consensus of the
Executive Board of the Organization to one or more organizations that
at the time qualify under Section 501(c)(3) of the Internal Revenue
Code (or the corresponding
provisions of any United States internal
revenue law). No funds shall benefit any individual member of the
Organization. If no consensus is met, remaining assets shall be
distributed to the Medical Library Association, Inc. within six months
as long as the Medical Library Association, Inc. shall qualify as an
organization described in Section 501(c)(3) of the Internal
Code. The Organization charters shall be returned to MLA Headquarters.
ARTICLE IX. Parliamentary Authority
The rules contained in the current edition of Robert's Rules of
Order Newly Revised shall govern
this Organization in all cases to
which they are applicable and in which they are not inconsistent
with these bylaws and any special rules of order the Organization may
ARTICLE X. Amendment of Bylaws
These bylaws may be amended at any regular business meeting of the
Organization by a twothirds
vote of those attending, provided that
the amendment has been submitted in writing to
the membership at
least thirty (30) days prior to the meeting at which the vote shall be
Message from DCAHSL's President. More
List of Officers. More
Membership Roster. More