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ARTICLE I. Name and Boundaries

Section 1. Name

The name of this Organization shall be District of Columbia Area Health Sciences Libraries

Section 2. Boundaries

The boundaries of this Organization shall be (or include) the Washington, DC - Baltimore Metropolitan Statistical Area.


The purpose of this Organization shall be to:

  1. To exchange ideas and discuss problems and issues of concern to health sciences libraries and librarians.

  2. To promote a more thorough knowledge of health science librarianship by instructive programming and sponsorship of continuing education courses.

  3. To encourage and establish cooperative resource sharing projects among members.

"The stated purpose of the Organization is consistent with and related to purposes stated in the Association's Certificate of Incorporation and Bylaws and its activities are consistent with these purposes." Special Rules of Order of the Medical Library Association, Incorporated. #3A]

ARTICLE III. Membership

Section 1. Members

All health sciences librarians and other interested individuals, health sciences libraries or information centers which serve academic institutions, hospitals, government agencies, societies, associations, and commercial or industrial organizations in the Washington DC metropolitan area may be members. Both members and nonmembers of the Medical Library Association (MLA) may belong to this Organization.

Section 2. Classes of Membership

  1. The classes of membership shall be Voting and Nonvoting.

  2. The subclasses of Voting Members shall be Individual and Institutional.

  3. Individual voting members shall be persons who at the time of qualification were actively engaged in, retired from, or interested in professional library or bibliographic work, or a health or information sciences profession.

  4. Institutional members shall be libraries of the health sciences or professions or schools of library and information science. The authorized voting representative of an Institutional Member shall be an individual designated by the institution at the time of payment of dues.

  5. Non-voting members are those persons employed by an institutional member who have not paid individual member dues.

Section 3. Rights and Privileges

  1. All and only Voting Members shall be eligible to hold elective office.

  2. All and only members may be appointed to committees. Only Voting Members may chair committees.

  3. Institutional representatives who hold elective office or chair a committee and change their institution of employment shall, within twelve weeks, either be designated as the authorized representative in their new institution or join the Organization as an
    Individual Member.

Section 4. Dues

  1. Dues shall be determined by a majority vote of those present and eligible to vote at Annual Meeting of the Organization. Dues shall be assessed on an annual basis for the period of one calendar (or fiscal) year. Organization dues shall not exceed MLA membership dues for Regular Members.

  2. Organization dues shall be payable on joining the Organization and thereafter (on receipt of an invoice from the Organization) in January of each calendar year.

  3. The fiscal year of this Organization shall be the calendar year.

  4. If dues are unpaid by April 1st, the dues shall be considered in arrears and without further notice the member shall be suspended from all rights and privileges. Members in arrears shall be reinstated upon payment of dues for the current year.

ARTICLE IV. Officers

Section 1. Officers and Term of Office

  1. Elective officers of the Organization shall be a President, a Vice President/President Elect, a Secretary, and a Treasurer.

  2. The term of office of the President shall be 1 year as Vice President/President Elect and 1 year as President. No one may serve more than 3 successive terms as President/President Elect.

  3. The term of office of the Secretary shall be 1 year. An individual may not serve more than 6 successive terms as Secretary.

  4. The term of office of the Treasurer shall be 2 years. An individual may not serve more than 6 successive terms as Treasurer.

  5. Elected officers shall take office at the close of the Organization Annual Meeting or following their election and serve, unless they resign, die, become incapacitated, or are removed, until the close of the Organization Annual Meeting at the end of their terms
    of office or until their successors are elected and assume their duties.

  6. In order to be eligible to hold office, the candidate must be a voting member.

Section 2. Duties

  1. The duties of the President shall be to preside over all meetings and to represent the Organization at all times and on all occasions not in conflict with any other officer's defined duties and responsibilities, and to perform all other duties prescribed by these Bylaws and by the parliamentary authority adopted by the Organization. The President shall appoint a Parliamentarian to serve a term concurrent with that of the President.
    This person may be reappointed to serve additional terms. The Parliamentarian serves as an ex-officio member of the Bylaws Committee should one be established. The President shall appoint the chairs of all standing committees, and shall have the power to create any special committee needed and to appoint the chairs of such committees.

  2. The duties of the Vice President/President-Elect shall perform all presidential duties in the absence of the president, to Chair the program committee and to perform all other duties prescribed by these Bylaws and by the parliamentary authority adopted by the Organization. Should the office of the President become vacant, the Vice President/President-Elect shall fill the unexpired term of the President. The Vice President/President-Elect shall assume the Office of President after one year.

  3. The duties of the Secretary shall be to be responsible for incoming and outgoing correspondence, to prepare minutes of all meetings, to keep accurate records, send out notices of general meetings to the membership two weeks in advance, and to perform all other duties prescribed by these Bylaws and by the parliamentary authority adopted by the Organization. In the absence of the Secretary, a temporary Secretary shall appointed by the President to minutes of the meeting.

  4. The duties of the Treasurer shall be to be to receive and to account for all monies due to the organization, to keep detailed accounts of the assets, liabilities, receipts, and disbursements of DCAHSL in a suitable form, to render an annual report to the membership, the books shall be subject to an annual audit, or when ordered by the President, and to perform all other duties prescribed by these Bylaws and by the parliamentary authority adopted by the Organization.

 Section 3. Nominations and Elections

  1. The Nominating Committee shall prepare annually a slate of (at least one, but more are preferred) nominee(s) for President-Elect and for each elective officer whose term expires.

  2. Ballots shall be distributed to the voting membership by the Nominating Committee at least 30 days prior to the Organization's Annual Meeting and shall be received by the Nominating Committee by the date previously announced for counting ballots. Candidates shall be declared elected upon receiving a majority of the votes cast. Where there are more than two candidates, a plurality shall elect.

Section 4. Vacancies

  1. A vacancy arising in the office of President shall be filled by the President-Elect, who shall cease to be President-Elect, shall serve out the unexpired term of the President, and shall continue as President for the full succeeding term to which he or she was elected.

  2. A vacancy arising in any other elected office shall be filled by the Executive Board.

ARTICLE V. Meetings

Section 1. Meetings

At least one meeting shall be held in each fiscal year. Additional meetings may be held. One meeting of the Organization shall be called the "Annual Meeting." All meetings shall be held at a time and place convenient for members. Notice of all meetings shall be disseminated to the membership at least thirty (30) days in advance of the meeting date.

Section 2. Quorum

Attendance of 20 percent of the membership shall constitute a quorum of this Organization
to transact business at meetings. A simple majority will carry an issue..

ARTICLE VI. Executive Board

Section 1. Executive Board

The elected officers of this Organization shall constitute the Executive Board.

Section 2. Duties

The Executive Board shall have general supervision of the affairs of this Organization between its Business Meetings, fix the time and place of meetings, make recommendations to the membership, and shall perform such other duties as are specified in these bylaws and by the parliamentary authority adopted by the organization.

ARTICLE VII. Committees

Section 1. Standing Committees

  1. A. The Executive Board shall establish standing committees to consider matters of the Organization that require continuity of attention by the members. The Executive Board shall recommend the name and size of each committee.

  2. B. The President, in consultation with the Executive Board, shall designate and announce committee members and Chairs in advance of the beginning of his or her term of office and when these appointments shall take effect. Unless otherwise approved by the Executive Board, members of standing committees shall be appointed for terms of one year, and may be reappointed for a second term. The President shall have the discretion to terminate appointments. Neither the President nor the President-Elect
    shall serve on or appoint members to the Nominating Committee.

  3. C. The Nominating Committee shall consist of the immediate past president as chair of the Nominating Committee. The chair shall designate up to three (3) voting members as members of the Nominating Committee.

Section 2. Special Committees

The Organization President may appoint such other special committees as are necessary with the advice and consent of the Executive Board.

Section 3. Committee Chairs

Chairs of committees shall be Voting Members of DCAHSL.

ARTICLE VIII. Dissolution

In the event of dissolution of this Organization, all liabilities and obligations shall be paid or adequate provision made for payment. Any assets not so disposed shall be disposed of by consensus of the Executive Board of the Organization to one or more organizations that at the time qualify under Section 501(c)(3) of the Internal Revenue Code (or the corresponding
provisions of any United States internal revenue law). No funds shall benefit any individual member of the Organization. If no consensus is met, remaining assets shall be distributed to the Medical Library Association, Inc. within six months as long as the Medical Library Association, Inc. shall qualify as an organization described in Section 501(c)(3) of the Internal
Revenue Code. The Organization charters shall be returned to MLA Headquarters.

ARTICLE IX. Parliamentary Authority

The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern
this Organization in all cases to which they are applicable and in which they are not inconsistent
with these bylaws and any special rules of order the Organization may adopt.

ARTICLE X. Amendment of Bylaws

These bylaws may be amended at any regular business meeting of the Organization by a twothirds
vote of those attending, provided that the amendment has been submitted in writing to
the membership at least thirty (30) days prior to the meeting at which the vote shall be taken.


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District of Columbia Area Health Sciences Libraries (DCAHSL)
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